If you own more computers and manage your life using a calendar application like Microsoft Outlook, you definitely want to make sure the calendar on your machines are at the same state whenever you use them. Unfortunately, this task can be quite cumbersome and you very often risk losing calendar data. There are, however, a few tools and tricks that can help achieving the task with a minimal amount of headache.
The Manual Way
You could, of course, manually synchronize the Outlook Calendar between two computers. In other words, you’d copy the Outlook data file back and forth between your computers. Where does Outlook store its data though?
Outlook stores all your data in Personal Folder Files (which have the extension .pst). Finding this .pst file is no rocket science, yet you have to know where to look: Open Outlook and Select ‘File > Data File Management’. You will be presented with a dialog that has several tabs, with the tab ‘Data Files’ active. There highlight your main data file (typically named ‘Personal Folders’. Click ‘Open Folder …’. The file explorer will open with your .pst file highlighted.
The Automatic Way
There needs to be an easier way though, don’t you think? Of course there is. Actually, there are quite a few tools out there, which can help you tremendously getting this job done. While I can’t say, that I used them all, I so far found PSTSync the absolutely best tool I tried so far.
This tool will help you synchronize Emails, Contacts, Tasks, Notes AND – of course – your calendar between two computers. But it doesn’t stop there. It also allows your to synchronize your calendar data with other people, helps you exporting your Outlook data files (including online locations), protect your Outlook data with a secure password protection … and other things.
